Templates

Email templates you can copy, then stop writing by hand

Every template here is short, specific and written to get a reply, not to sound clever. Each page has three to five variants for different situations, a checklist of what to change before you send, and a note on timing. Copy one, fill the brackets, send. Or let Momo AI draft it in your voice and you tap Send.

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Free during early access. Nothing is sent without your tap. Updated 16 October 2026.

16 October 2026Follow-up email after no response: five templates you can copyFollow up email after no response template, five versions: a short nudge, a value add, a new angle, a formal chase and a polite final email.Get the template
16 October 2026Follow-up email after a meeting: five templates for the same day and the week afterFollow up email after meeting templates: a same-day recap with actions, a first-meeting thank-you, a sales follow-up, an internal summary and a nudge.Get the template
16 October 2026Follow-up email after sending a proposal: five templates, from first check-in to close-outFollow up email after proposal templates: confirm it arrived, a check-in after a week, an answer to an objection, a deadline nudge and a close-out.Get the template
16 October 2026Invoice follow-up email: five templates from a friendly heads-up to a final noticeInvoice follow up email templates for every stage: a friendly note before the due date, one the day after, a firmer one at two weeks and a formal notice.Get the template
16 October 2026Gentle reminder email to a client for payment: five templates that stay polite and still get paidGentle reminder email to client for payment: five polite, precise templates for before the due date, the day after, a second reminder and accounts teams.Get the template
16 October 2026Vendor follow-up email: five templates for quotes, orders, deliveries and documentsVendor follow up email templates for the things vendors go quiet on: a quote, a purchase order, a late delivery, a missing document and a quality issue.Get the template
16 October 2026Polite reminder email to your boss: five templates for approvals, decisions and feedbackPolite reminder email to boss templates for a pending approval, a decision, feedback on a draft, a leave request and a promised intro. Easy to answer.Get the template
16 October 2026Follow-up email after an interview: five templates for candidates, from thank-you to final check-inFollow up email after interview templates for candidates: a same-day thank-you, a check-in after the decision date, a final-round note and a last check-in.Get the template
16 October 2026Meeting request email templates, with time slots includedMeeting request email templates for cold, warm, internal and short-notice asks. Each offers concrete time slots, states the purpose and fits one screen.Get the template
16 October 2026Reschedule meeting email templates that keep the meeting onReschedule meeting email templates for a clash, a same-day move, a client meeting and a meeting you did not organise. Apologise once, offer new slots.Get the template
16 October 2026Cancel meeting email templates, for when you are not rebooking yetCancel meeting email templates: cancel with rebook, no longer needed, a client meeting and a group session. One apology, clear about what happens next.Get the template
16 October 2026Interview scheduling email templates for recruiters, with slots and confirmationsInterview scheduling email templates for recruiters: first-round invite with slots, panel round, confirmation, reschedule and a nudge to a quiet candidate.Get the template
16 October 2026Introduction email between two people, done the double opt-in wayIntroduction email templates between two people: the double opt-in ask, the intro itself, the reply, and the forwardable blurb. Who goes in To, who in Bcc.Get the template
16 October 2026Out of office message examples for leave, festivals and travelOut of office message examples for annual leave, Diwali, a short trip, sick leave and parental leave. Each says when you are back and who to contact.Get the template

How to use these templates

Pick the page that matches the situation, not the one with the nicest subject line. Each variant says when it fits: first nudge, second nudge, final note, formal, casual. Fill every square bracket, delete any sentence that is not true for you, and keep the ask to one line. A follow-up that asks for one thing gets answered; one that asks for three gets archived.

If you send the same kind of email every week, the template is the problem, not the solution. Momo AI learns your tone from your sent mail, drafts the follow-up to Gmail Drafts when a reply is overdue, and waits for your tap.

What makes a follow-up get answered

How to follow up on an email with no response covers the schedule and the psychology; the templates here are the words.

Reply in the same thread so the context is one scroll away.
One sentence of why you are writing, one sentence of what you need, one line that makes it easy to say yes or no.
A concrete date or two time slots beats "whenever works for you".
Shorter on the second nudge than the first. The third is one line.
Never apologise for following up and never write "just checking in" as the whole message.

Control

Nothing leaves without you

Every email and every cancellation shows up as a card first. Edit it, send it, or discard it. Sends wait 10 seconds so you can undo. Everything Momo AI reads, drafts and sends is on the Activity page.

How Momo AI handles your data

Questions

Are these email templates free to use?

Yes. Copy any template, change the brackets and send it. No sign-up is needed.

How many times should I follow up on an email?

Three is the usual ceiling for a cold or sales thread: a nudge after three to five working days, a second a week later, and a short final note. Internal and warm threads need fewer.

Can AI write follow-up emails in my voice?

Momo AI drafts replies and follow-ups from your own sent mail, saves them to Gmail Drafts and sends nothing until you tap Send.

Should a follow-up be a new email or a reply in the thread?

Reply in the thread. The recipient sees the original without searching, and the subject line already carries the context.

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