The five jobs
Score any tool against these. Most do one or two.
| Job | Done well looks like | Done badly looks like |
|---|---|---|
| Triage | Newsletters, notifications and cold pitches moved aside, with undo | Filters that archive real mail with no way back |
| Drafting | Replies in your voice, from your own sent mail, saved to Drafts | Generic text from a prompt you had to write |
| Chasing | Every sent thread with no reply, flagged after your window, nudge written | A reminder you had to set yourself |
| Scheduling | Free slots offered by email, reply read, pick booked with a Meet link | A link you paste and hope they click |
| Briefing | One email at your hour: who needs you, who owes you, what you promised, today's meetings | A dashboard you have to remember to open |
Triage: sort without deleting
A good assistant separates the mail that needs you from the mail that does not, and never deletes. Momo AI's inbox triage labels newsletters, notifications and cold pitches and moves them with your tap, with a 7-day undo. How to triage emails covers doing it by hand.
Drafting: in your voice, not the model's
The test is whether the recipient can tell. An assistant that learns from your sent mail, matches your greeting and sign-off and your sentence length, and saves the draft where you already write, passes. AI that writes emails in your voice explains how that works and email drafts in your voice is Momo AI's version.
Chasing: the job nobody else does
This is where personal assistants earn their keep. You sent 40 emails last week; eight got no reply. A human assistant keeps that list. Almost no software does. Momo AI's follow-up tracking flags each thread after your window with the nudge drafted in the same thread. Superhuman has reminders you set yourself; Fyxer and Gemini have nothing.
Scheduling: over email, not a link
Senior people do not click booking links. An assistant that writes "I'm free Tuesday 2pm or Wednesday 11am" in your voice, reads the reply and books the pick is what a human EA does. Momo AI's scheduling by email does this from your own Gmail address, with your approval on the first message. Clara does it from a separate assistant address with no human in the loop.
Briefing: speak first
The brief is what makes an assistant personal. Momo AI's morning brief arrives by email at your hour with the drafts already written, so a typical morning is reading ten cards and tapping six. What a daily email brief should include is the checklist.
Before you connect Gmail
Is it safe to give AI access to Gmail has the full explanation.
- 1Which scopes does it ask for? Read-only, modify, or send. Momo AI asks for modify to save drafts and labels, and sending happens only after your tap.
- 2Can it send without you? Prefer tools that draft and wait.
- 3Does it train on your email? Momo AI does not, and its AI provider does not use customer data for training.
- 4Is the app verified by Google? Momo AI's verification is in progress, so you will see an unverified-app screen today.
- 5What happens on disconnect? Momo AI revokes access at Google and Delete everything removes stored data.
