# Email templates you can copy, then stop writing by hand

> Copy-ready email templates: follow-ups after no response, meetings, proposals and invoices, plus meeting requests, reschedules and out-of-office replies.

Source: https://askmomo.app/templates · Updated 16 October 2026

Every template here is short, specific and written to get a reply, not to sound clever. Each page has three to five variants for different situations, a checklist of what to change before you send, and a note on timing. Copy one, fill the brackets, send. Or let Momo AI draft it in your voice and you tap Send.

## How to use these templates

Pick the page that matches the situation, not the one with the nicest subject line. Each variant says when it fits: first nudge, second nudge, final note, formal, casual. Fill every square bracket, delete any sentence that is not true for you, and keep the ask to one line. A follow-up that asks for one thing gets answered; one that asks for three gets archived.

If you send the same kind of email every week, the template is the problem, not the solution. [Momo AI](/email-drafts-in-your-voice) learns your tone from your sent mail, drafts the follow-up to Gmail Drafts when a reply is overdue, and waits for your tap.

## What makes a follow-up get answered

[How to follow up on an email with no response](/blog/how-to-follow-up-on-an-email-with-no-response) covers the schedule and the psychology; the templates here are the words.

- Reply in the same thread so the context is one scroll away.
- One sentence of why you are writing, one sentence of what you need, one line that makes it easy to say yes or no.
- A concrete date or two time slots beats "whenever works for you".
- Shorter on the second nudge than the first. The third is one line.
- Never apologise for following up and never write "just checking in" as the whole message.

## Questions

### Are these email templates free to use?

Yes. Copy any template, change the brackets and send it. No sign-up is needed.

### How many times should I follow up on an email?

Three is the usual ceiling for a cold or sales thread: a nudge after three to five working days, a second a week later, and a short final note. Internal and warm threads need fewer.

### Can AI write follow-up emails in my voice?

Momo AI drafts replies and follow-ups from your own sent mail, saves them to Gmail Drafts and sends nothing until you tap Send.

### Should a follow-up be a new email or a reply in the thread?

Reply in the thread. The recipient sees the original without searching, and the subject line already carries the context.

## Related

- [Know who hasn't replied, before you forget you asked](https://askmomo.app/follow-up-tracking)
- [Replies that sound like you, waiting in Gmail Drafts](https://askmomo.app/email-drafts-in-your-voice)
- [Book meetings over email, without sending a link](https://askmomo.app/schedule-meetings-by-email)
- [How to follow up on an email with no response, with six polite templates](https://askmomo.app/blog/how-to-follow-up-on-an-email-with-no-response)
- [Gmail how-tos, checked against Google's own help pages](https://askmomo.app/gmail)

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Momo AI (Ask Momo, askmomo.app) is a personal AI assistant and chief of staff for Gmail and Google Calendar, built in India. It triages your inbox, drafts replies in your voice to Gmail Drafts, tracks who hasn't replied and what you promised, schedules meetings over email, and sends a morning brief. Every email and cancellation waits for your approval.